Here in this series of articles, we'll be sharing three simple tactics to reduce the time you spend on your inbox.
Let's go with the first one: Gmail shortcuts!
We'll cover all 45 Gmail shortcuts that you can use to master your inbox.
How much time do you spend daily looking at your email?
A simple way to calculate this is to assign a fixed time spent per email (like 10 secs per incoming email, 2 minutes for each email sent), and then count the total number of emails using our Email Meter tool.
What's your number? Mine is roughly 2 hours. 2 hours a day, wow. That's 25% of my time, so I want to try to reduce it. That way I have more time for other stuff and I can be more productive.
How to use Gmail Shortcuts
Increase your productivity with this updated list of Gmail shortcuts. Last update: September 2019.
I've marked my favorites with an emoji (✨) because it's hard to learn all of them, so I usually only use a handful that integrates perfectly with my email routine.
✍🏻 Compose & Chat
ActionShortcutPrevious message in an open conversationpNext message in an open conversationnFocus main windowShift + EscFocus latest chat or composeEscAdvance to the next chat or composeCtrl + .Advance to previous chat or compose `Ctrl> +`
,✨ Send⌘/Ctrl + >EnterAdd cc recipients⌘/Ctrl + Shift + cAdd bcc recipients⌘/Ctrl + Shift + bAccess custom from⌘/Ctrl + Shift + f✨ Insert a link⌘/Ctrl + kGo to next misspelled word (Mac only)⌘ + ;Open spelling suggestions⌘/Ctrl + m
🎨 Formatting text
ActionShortcutPrevious font⌘/Ctrl+Shift + 5Next font⌘/Ctrl+Shift + 6Decrease text size⌘/Ctrl+Shift + -Increase text size⌘/Ctrl+Shift and +✨ Bold⌘/Ctrl+b✨ Italics⌘/Ctrl+i✨ Underline⌘/Ctrl+uNumbered list⌘/Ctrl+Shift+7Bulleted list⌘/Ctrl+Shift+8Quote⌘/Ctrl+Shift+9Indent less⌘/Ctrl+[Indent more⌘/Ctrl+]Align left⌘/Ctrl+Shift+lAlign center⌘/Ctrl+Shift+eAlign right⌘/Ctrl+Shift+rRemove formatting⌘/Ctrl+\
ActionShortcutMove focus to toolbar,Select conversationxToggle star/rotate among superstarss✨ ArchiveeMute conversationmReport as spam!✨ Delete#✨ ReplyrReply in a new windowShift+r✨ Reply allaReply all in a new windowShift+a✨ ForwardfForward in a new windowShift+fUpdate conversationShift+nArchive conversation and go previous/next] or [Undo last actionz✨ Mark as readShift+i✨ Mark as unreadShift+uMark unread from the selected message_✨ Mark as important+ or =Mark as not important-Snoozeb✨ Expand entire conversation;✨ Collapse entire conversation:Add conversation to TasksShift+t
ActionShortcut✨ Go to Inboxg+iGo to Starred conversationsg+s✨ Go to Sent messagesg+t✨ Go to Draftsg+dGo to All mailg+aSwitch between the Calendar/Keep/Tasks sidebar and your inbox.⌘/Ctrl+ Alt + ,⌘/Ctrl+ Alt + .Go to Tasksg+kGo to labelg+l
🗂 Threadlist selection
ActionShortcutSelect all conversations* + aDeselect all conversations* + nSelect read conversations* + rSelect unread conversations* + uSelect starred conversations* + sSelect unstarred conversations* + t
ActionShortcutGo to next pageg + nGo to previous pageg + pBack to threadlistuNewer conversationkOlder conversationjOpen conversationo or EnterGo to next Inbox section`Go to previous Inbox section~
ActionShortcut✨ ComposecCompose in a new tabd✨ Search mail/Search chat contactsgOpen "more actions" menu.✨ Open "move to" menuv✨ Open "label as" menulMake sure you have enabled all these shortcuts in your Gmail preferences! You can also customize them to use your own key combinations.
PS: Btw, did you know that if you press '?' while in Gmail, you'll see the full list of shortcuts right in the Gmail UI?