Tips & Insights

How To Turn Off Microsoft Viva Insights: Step-by-step Guide

In today's fast-paced business world, data-driven insights are crucial to the success of any team. One area where insights are essential is in email management, and the need to track email volume and response times has never been more critical. In this blog post, we will explore what Microsoft Viva Insights is, why it's on by default, how to opt-out, and why Email Meter might be a better alternative for your team.

Microsoft Viva Insights: What is it?

Microsoft Viva Insights is a feature integrated into Microsoft 365 that provides personalized insights and recommendations to help users manage their time and workload more effectively. It offers analytics on email usage, meeting trends, and collaboration patterns within the organization, aiming to improve productivity and overall work-life balance.

Why is Viva Insights on by default?

Microsoft wants to push Viva Insights as a valuable productivity tool for its users. By enabling it by default, they ensure that users have immediate access to insights that can help them work more efficiently. Microsoft believes that Viva Insights can improve productivity and promote a better work-life balance, making it an essential tool for Microsoft 365 users.

How to opt-out of Microsoft Viva Insights

If you prefer not to use Viva Insights, you can opt-out by following these steps:

  1. Log in to your Microsoft 365 account.
  2. Click on the "Settings" icon (the gear) in the top-right corner.
  3. Select "View all Outlook settings" at the bottom of the panel.
  4. Go to "Privacy and data" in the General tab.
  5. Uncheck the box next to "Enable Viva Insights" and click "Save."

Why Email Meter is a better alternative

Email Meter is an excellent alternative to Microsoft Viva Insights for tracking email analytics. Here's why:

  • Automatic tracking: Email Meter requires no complex setup or installation, allowing for seamless tracking of email activity.
  • Comprehensive insights: Email Meter provides in-depth insights on all aspects of email behavior, making it easy to track marketing, sales, or other efforts.
  • Workload analysis: See the workload for each team member, including shared inboxes, to help manage resources effectively.
  • Instant domain-wide installation: Email Meter can be installed across your entire domain in just a few clicks.
  • Customizable dashboards: Choose from a variety of pre-made metrics or create your own fully customizable dashboards.
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Email Meter Pricing

Email Meter offers various pricing plans to suit different needs:

  • Free forever: Full reports no cost.
  • Pro: $15/month (yearly payment) or $19/month. Unlocks filtering, 2 years of past data, and other advanced features.
  • Teams: $15/user/month (yearly) or $19/user/month. Adds central dashboard and full reports for any combination of team members.
  • Enterprise: Custom pricing. Unlocks powerful features for larger teams, with custom dashboards and metrics upon request.

While Microsoft Viva Insights offers valuable insights for Microsoft 365 users, Email Meter provides a more comprehensive platform for tracking email analytics. With automatic tracking, customizable dashboards, and a range of pricing options, Email Meter is a fantastic alternative to help you and your team optimize email management and enhance productivity.

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